Outlook: Time Management

Sending and Creating Messages Advanced Messages

• Advanced Email Options
• Using Voting Buttons to get Targeted Answers that can be Tracked

Stationery

• Quick Links for Sending to Groups of People you Frequently Email
• Creating Building Blocks to Save Repetition of Typing
• Templates
• Creating and Switching Between Multiple Signatures

Attachments

• Attaching Files: Items vs Links
• Saving Single and Multiple Attachments
• Removing Attachments and Saving Files to Save Storage in Outlook

Learn about Microsoft 4 D's Mail Management

• This topic talks about the 4 main rules for managing and maintaining a good mailbox

Distribution Lists and Contacts

• Importance of Adding Contacts Instead of Suggested Contacts
• Managing Suggested Contacts
• Creating Distribution Lists
• Sharing or Forwarding Distribution Lists

Managing your Mailbox

• Understanding the Differences between Folders and Views
• Creating Views
• Creating Search Folders
• Searching Mail in Multiple Folders
• Searching Tips
• Setting Rules
• Tips for Quick Deletion of Emails
• Archiving

Tracking Emails

• Flagging and Colouring Emails for Email Tracking
• Setting Email Reminders for Yourself and Others
• Marking an Email Flag as Complete
• Tracking Conversations and Flags
• Creating Project and Relevant Categories

Out of Office Assistant

• Working with Messages whilst in the Office i.e. Filing Automatically
• Working with the Out of Office i.e. Redirecting Mail, Setting Up Automatic Message Replies

Calendar

• Creating, Editing and Deleting Appointments/Meetings
• Setting up Tasks
• Setting up Events
• Recurring Events and Meetings
• Opening Other Calendars
• Sharing Calendars
• Creating Calendar Groups
• Scheduling View to Organise Meetings
• Categories for Meeting Type

Tasks

• Creating Tasks
• Creating Recurring Tasks and Alerts
• Assigning Task
• Tracking and Updating Tasks